Purpose:
The Citizens’ Bond Advisory Committee (CBAC) is an advisory committee to the Pueblo School District 60 Board of Education with respect to the bond issue supported by voters on November 5, 2019. The CBAC is responsible for becoming familiar with the 2019 Bond Program projects, actively monitoring the progress of the projects, and reporting the status of the Bond Program to the Board of Education on a quarterly basis. Such monitoring and reporting are intended to provide a high level of accountability and communication on behalf of the Board of Education to the citizens of Pueblo School District 60.

The specific responsibilities of the CBAC are to:

• Actively monitor the status of all Bond Program projects through information provided by district staff and provide feedback as appropriate;
• Participate in scheduled site visits during construction;
• Review with district staff any significant revisions to the master schedule and the scope and budget of projects;
• Prepare and present quarterly and annual reports to the Board of Education that represent a consensus of the CBAC membership. Such reports shall review progress on completion of Bond Program projects, expenditures of bond funds, and implementation of ballot language approved by the voters.
• These responsibilities shall continue through completion of all 2019 Bond Program projects, culminating with a final summary report to the Board of Education.

Membership:
The CBAC is comprised of seven to nine voluntary representative members of the Pueblo School District 60 community. The Board of Education seeks individuals who reflect the diversity of the community and hold a good reputation in the community for fairness and transparency. CBAC members shall also represent each of the quadrants and a combination of professional experience in building design, construction, capital program management, construction financing, planning, budgeting, auditing, public contracting, educational delivery and facility operations. The CBAC may not include any employee or official of the District, or any vendor, contractor or consultant of the District. Each CBAC member shall represent the interests of the community and not the personal or business interests of the member.

Appointment Process:
The District shall establish a process from soliciting individuals from the community to volunteer to serve on the CBAC. The Superintendent recommends to the Board of Education appointment of CBAC members. The Board of Education approves the appointment (and removal) of all CBAC members.

Appointments shall be for two (2) year terms at the commencement of the CBAC. At the end of a successfully completed term, an existing member may request to be reappointed to the CBAC.

The Board of Education will sunset the CBAC after completion of all 2019 Bond Program projects and presentation of a final summary report to the Board of Education.

Officers – Chair and Vice Chair:
The CBAC will elect a Chair and a Vice Chair on an annual basis. The Chair, or in their absence Vice Chair, will preside at CBAC meetings, call special meetings and perform other necessary duties. The Chair, in collaboration with the Superintendent or designee, will establish the agenda for each meeting.

Meetings:
The CBAC will meet monthly (and in no event less than quarterly) throughout the year. A meeting schedule will be developed quarterly and will be updated at each meeting. The schedule will be posted on the District’s 2019 Bond Program website.

CBAC meetings are part of the CBAC’s advisory role and do not constitute decision-making by the Board of Education. CBAC shall carry out its responsibilities and prepare advisory reports for the Board of Education through a consensus process led by the Chair.

All CBAC meetings shall be open to the public. However, as a working committee, public comment typically will only be permitted at a designated time at the start of the meeting.

A quorum of at least five members, including either the Chair, Vice Chair or their designee is required to conduct a meeting. Members may attend via conference call if approved by the Chair.

Meeting minutes will be taken and published on the 2019 Bond Program website within ten (10) working days of approval. To the extent possible, all handouts at each meeting also will be made available through the website. Should a member of the public not have Internet access and desire a copy of any meeting minutes or handouts, such will be supplied upon request at no charge by the D60 Communications Department.

A CBAC member who has a personal or business interest in a matter shall publicly disclose such conflict to the CBAC and shall not attempt to influence the discussion on the matter.

The District’s Chief Financial Officer and Executive Director of Facilities will attend CBAC meetings and provide appropriate levels of support and guidance to the CBAC. Staff will also help co-facilitate the meetings.